Scheduled Document Shredding Programs
Ongoing document destruction programs with locked consoles, automatic pickups, and annual compliance reports — the most defensible HIPAA, FACTA, and GLBA compliance posture for any South Florida business.
A recurring shredding program is the most defensible compliance posture for any business. Rather than accumulating documents until a purge becomes necessary, a scheduled service ensures sensitive material is destroyed on a documented, predictable cycle — exactly what HIPAA, FACTA, and the Florida Information Protection Act call for in a written records-management policy.
We place locked security consoles at every document-generation point in your office — reception, HR, accounting, legal, executive offices — and service them on your chosen frequency. Weekly pickups serve high-volume practices like hospital billing departments and title companies. Bi-weekly and monthly schedules work well for law firms, insurance agencies, and mid-size corporate offices.
Multi-location businesses receive a single consolidated invoice, a unified compliance calendar, and one dedicated account manager. Annual compliance reports summarize total volume destroyed, destruction dates, and chain-of-custody documentation — ready for your next HIPAA audit, FACTA review, or Florida DBPR inspection.
Our scheduled programs are fully scalable. As your business grows, we add consoles, adjust pickup frequency, and expand service locations — all under your existing account with no new contracts or setup fees.
What's Included
- Locked security consoles placed at every document-generation point
- Weekly, bi-weekly, or monthly pickup frequency
- NAID AAA Certified technicians on every pickup
- Single invoice and dedicated account manager for multi-location businesses
- Annual compliance report with complete destruction logs
- Scalable as your business grows — add locations with no new contract
- Upgrade or adjust pickup frequency at any time with no penalty
- Compliant with HIPAA, FACTA, GLBA, and Florida FIPA §501.171
No-Obligation
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Frequently Asked Questions
We offer weekly, bi-weekly (every two weeks), and monthly pickup schedules. The right frequency depends on your document volume. Our team conducts a free assessment to recommend the optimal schedule for your business. You can adjust frequency at any time with no penalty.
We offer desktop security boxes (small offices and executive desks), 35-gallon console units (standard offices and waiting rooms), 65-gallon units (high-volume departments), and 95-gallon units (mailrooms and HR departments). Most businesses use a mix of sizes across different areas.
Yes. A documented, recurring shredding program with a NAID AAA-certified vendor and regular Certificates of Destruction satisfies HIPAA's minimum-necessary and disposal rules for paper PHI. We also execute a Business Associate Agreement (BAA) with healthcare clients as required by 45 CFR §164.502(e).
The annual compliance report summarizes all pickups during the year, including dates, volume destroyed at each pickup, destruction standards applied, and chain-of-custody documentation. This report is designed to satisfy HIPAA, FACTA, and GLBA compliance review requirements.
Yes. Multi-location businesses can add new offices to their existing shredding program at any time. All locations appear on a single invoice, share one compliance calendar, and are managed through one dedicated account manager — regardless of how many sites you have.
NAID AAA Certification is the highest credential in the secure destruction industry, issued by the National Association for Information Destruction. It requires regular unannounced audits of our operations, security protocols, employee background checks, and equipment. Working with a NAID AAA-certified vendor is a key requirement under HIPAA best practices and many cyber-liability insurance policies.
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